6 Affordable Ways to Ship Moving Boxes

If you’re planning a long-distance move, you already know that the logistics can be a nightmare.

Equally challenging is transporting your moving boxes safely and affordably.

Among many options, such as parcel carriers, freight companies, and trailers, choosing one that fits your budget is the main focus.

Some prioritize quick delivery, others provide higher weight limits, and some include free insurance coverage.

Therefore, if you want the most economical way to ship moving boxes, you should carefully evaluate each provider’s available services and pricing structures.

Researching every option can be overwhelming, so we’ve done the work for you.

We’ve put together a comprehensive guide that covers the six most affordable methods for shipping moving boxes. 

Factors to Consider When Shipping Moving Boxes

It is important to understand the key factors that determine the amount you will pay. The cost of shipping is not arbitrary. It depends directly on the box size, package weight, delivery distance, and the level of service you choose (expedited or regular).

Shipment weight

Larger moving boxes cost more to ship because most carriers charge based on the greater of the dimensional weight or actual weight. 

Delivery distance 

For long-distance deliveries, prices increase even further. This is especially true for ground services across several zones or states.

Value-added services

Different shipping providers also offer various service tiers. For example, you can select options such as priority delivery, shipping insurance, and more. 

Packing materials

The importance of using proper shipping materials cannot be overstated. Using low-quality boxes or tape greatly increases the risk of damage during transit. 

Pack your valuables safely with heavy-duty cardboard, providing ample cushioning with items such as bubble wrap, foam pads, and moving blankets. Once packed, put them into sturdy moving boxes with clear labels. 

6 Most Affordable Ways to Ship Moving Boxes

Now that we’ve covered the basics, here are the six most affordable ways to ship moving boxes.

1. Full-Service Moving Company

For those seeking a stress-free moving experience, choosing a full-service professional mover is the best option.

Hiring a full-service moving company provides access to a dedicated team that manages every aspect of your move, ensuring a seamless experience.

This option is ideal for individuals relocating entire households or requiring assistance with logistics.

For example, hiring a full-service moving company in Toronto for local moves typically costs between $120 and $200 per hour, which includes a team of two movers and a truck.

However, the total expense can vary depending on the weight and distance of the move.

Full-service movers also offer packing supplies, shrink wraps, moving blankets, packing tape, special protection for fragile items, temporary storage, and moving insurance.

Partial service options are available, allowing you to pack your boxes while the movers handle transportation. These hybrid plans can help lower costs.

While it might not be the cheapest way to move boxes, it offers one of the most comprehensive, hands-off moving services.

2. United States Postal Service (USPS)

The United States Postal Service (USPS) offers a wide range of pricing structures to keep shipping simple and relatively affordable. With USPS, you get flat-rate boxes for domestic shipping. The USPS also offers the Click-N-Ship feature, which allows you to schedule pickups directly from your home or office and provides access to lower commercial rates for shipping labels.

Based on the USPS’s official retail postage price calculator, you can choose between Large, Medium, and Small Flat Rate Boxes. 

USPS Priority Mail

Here is a comparison of estimated shipping costs using Priority Mail flat rates for each box type shipped in Canada. 

As you can see, Priority Mail Flat Rate is the most affordable option for small to medium boxes.

Please note that these are only price estimates and not the exact amount you’ll pay.

To get accurate prices, use the retail postage price calculator on the official USPS website. This makes USPS a convenient choice for smaller households, students, or families moving with limited belongings.

USPS Ground Transportation

If your mailpiece requires ground transportation, check the “Requires Ground Transportation” box in the price calculator. Prices start at $8.95 and vary based on distance and weight.

Please note that this option may take longer, but it is one of the most cost-effective ways to send multiple boxes domestically.

With USPS shipping, you gain access to real-time tracking, delivery confirmation, and basic insurance coverage. 

These features are useful when you want proof of delivery or need to protect high-value items during transit.

Note: When you send mail with USPS to Canada, Canada Post takes over the delivery once it crosses the border. This means your package, originally handled by USPS, will be routed through Canada Post for its final journey to a Canadian address.

3. Canada Post for Cross-Border Shipping

For those moving within Canada, Canada Post is a trusted shipping choice for cross-border deliveries. Take advantage of competitive prices on boxes under 66 pounds and access services designed for long-distance international relocations.

Important note: Customs declarations are needed when shipping via Canada Post, but the process is simple. For each box, provide an itemized description and an estimated shipping value.

You should also include any relevant documentation if needed. Although these requirements may seem like obstacles, when handled correctly, they ensure a smooth customs clearance process.

Canada Post also partners with the USPS on the U.S. side, ensuring your packages are handled consistently throughout their journey.

Shipping to the US with Canada Post

With Canada Post, you can choose from four shipping options that best suit your needs for the U.S.

• Small Packet USA

This service is designed to ship smaller and lightweight items (less than 1 Kg) at super affordable rates. Packages are expected to be delivered within 5 to 8 business days across all US destinations.

• Xpresspost USA

If you need fast and affordable international shipping, this is your go-to choice. Opting for Xpresspost allows you to track your shipment, confirm delivery with signature, and have on-time deliveries in almost every US state.

For deliveries in most US states, the projected arrival time is around 2 to 3 business days.

• Tracked Packet – USA

For smaller packages of up to 1 kg, choose Canada Post’s Tracked Packet service. Send small items to the US at the most affordable rates. Plus, you also enjoy complimentary insurance coverage of up to $100.

As for shipping speeds, most US destinations are serviced within 4 to 7 business days.

• Expedited Parcel – USA

Expedited Parcel – USA is ideal for sending non-urgent parcels under 30 kg (66 lbs). 

Expedited Parcel services from Canada Post also include complimentary $100 insurance coverage and offer easy tracking and delivery updates. The estimated delivery time across all US states is approximately 4 to 7 business days.

Small Packet USA and Expedited Parcel USA are the two most frequently used services. While shipping times range from 4 to 8 business days, the price point is often still lower than that of other international ground transport alternatives.

4. Consolidated Freight Services

For individuals moving dozens of boxes or heavier items, consolidated freight services offer a scalable and affordable option when utilized correctly. 

These professional services bundle multiple shipments from different customers into one large transport load, so guaranteed savings. That sharing model significantly reduces the per-box cost compared to dedicated freight or moving trucks.

Companies offer freight shipping options that cater to non-commercial customers. 

How to ship moving boxes with consolidated freight services?

• First, you receive a quote based on your total pallet dimensions, pickup and drop-off zip codes, and desired delivery speed. 
• Stack your boxes on a pallet and wrap them in shrink wrap. In some cases, a forklift might also be necessary for loading heavy items pallets. 
• Finally, your pallet is loaded onto a larger shipment and delivered to your destination.

This does add a layer of complexity, but the savings become undeniable for larger shipments. 

Delivery is usually between 3 and 5 business days with major carriers. Check real-time quotes based on pickup and delivery zip codes, commodity information, and the dimensions of the cargo.

These services are also effective for heavy items, such as books, tools, or kitchenware, which would be too costly to ship using standard parcel shipping options. 

Freight carriers typically provide tracking, insurance, and scheduling support. However, do not assume that unpacking or in-home delivery will be provided unless you explicitly request these services and pay an additional fee.

5. Major courier services

Major private couriers, such as FedEx and UPS, offer dependable shipping services for individuals and businesses relocating across Canada. While these are not always the cheapest option for small moves, such as a one-bedroom apartment, you can optimize the pricing by using their ground services and carefully measuring your box dimensions.

FedEx

FedEx offers One Rate rates. This allows you to pay a flat rate based on the packaging type. You have the option of choosing between different packaging types, including:

• Personal packaging
• FedEx envelope 
• FedEx box 
• FedEx Pak 
• FedEx tube 

Apart from personal packaging, all types of FedEx packaging supplies can be bought directly from the website under the “Packaging and Shipping Supplies” section.

Based on an example delivery from Toronto to Vancouver, here is an overview of the different rates based on delivery priority.

Use the official FedEx shipping calculator if you plan to send multiple boxes.

UPS 

UPS also operates on a very similar model, with pricing and delivery windows that parallel those of FedEx. It is often the preferred choice for bulky or large boxes, especially when dimensional weight is a factor.

You get the option to choose between standard packaging options and UPS packaging options. UPS packaging options include

1. UPS Letter
2. UPS Express Box (Small)
3. UPS Tube
4. UPS Pak
5. UPS Express Box (Medium)
6. UPS Express Box (Large)

Based on an example delivery of a UPS Express Box (Large) from Vancouver to Toronto, here is an overview of the different rates based on delivery priority.

For exact quotes based on package type and pickup and delivery zip codes, consider checking the official “Create a Shipment” section on the UPS website.

Both carriers offer packaging guidelines, tracking portals, insurance options, and customer support teams that can walk you through the logistics. These carriers are solid contenders when you need reliability and broad service coverage.

6. Renting Space on Moving Trucks

Do you have too many boxes and need to travel a long distance? Renting space on moving trucks can help reduce costs, all while providing more flexibility than freight or parcel shipping. 

Companies like U-Haul offer the option to rent a truck and pay only for the linear feet you use. 

For example, U-Haul’s pricing model lets customers load as little or as much space as they need in a shared trailer. Again, the cost depends on the origin, destination, and space usage. 

Using a moving truck gives you full control over the packing process and your checklist. You can pack at your own pace and schedule delivery whenever you’re ready to receive the shipment. 

Especially useful for large boxes, awkwardly shaped items, and full-room setups that would otherwise incur high freight costs. 

8 Tips to Reduce Shipping Costs When Moving Boxes

Shipping costs depend on the weight of your items, the volume of belongings, and the services you choose. However, they can rise significantly if you don’t plan ahead. Here are a few helpful tips to save on shipping costs. 

1. Compare all shipping providers 

The best way to do this is by using their official rate calculators. Enter your origin and destination zip codes, box size, weight, and shipping speed to see the actual charges.

2. Use smart packing techniques. 

This helps to minimize wasted space. Reinforce each box internally to stabilize it. But remember not to overpad. When shipping fragile items, rely on bubble wrap or custom foam inserts instead of bulky materials that increase the overall size of the package.

3. Consolidate smaller shipments 

Most couriers apply per-box handling fees. Reducing the number of packages without exceeding the weight or size limits helps to lower the total charges. 

4. Make use of the included services

Some carriers offer free tracking, scheduled pickups, or even delivery appointment coordination. Others charge extra for these same features. Freight providers might offer palletizing or packaging help, while others list these options separately. 

Please review the service breakdowns carefully before making your decision.

5. Avoid dimensional weight penalties 

Use regular-shaped, dense packages. Larger, lightweight boxes may cost more due to the space they occupy in trucks or containers. Keep all sides within the standard size limits.

6. Always schedule ahead of time

This saves you from the additional charges for expedited options. Rush shipping significantly raises the cost, as shown above. Plan your move at least two weeks in advance to ensure you have enough time to utilize cost-effective shipping options.

7. Ask providers about shared space or grouped loads 

LTL (less-than-truckload) and consolidated freight companies allow you to share space on large trucks or pallets with other shipments. This often reduces the costs compared to dedicated service. This option can be very efficient and cost-effective when shipping across multiple states, and you don’t need same-day or expedited delivery.

8. Understand the insurance options available 

Some carriers include liability protection automatically. Others charge a fee based on the declared value. Don’t underinsure shipping boxes that contain high-value items, especially electronics, artwork, or rare collectibles.

Additional Shipping Solutions to Consider

Although not among the six cheapest options for shipping moving boxes, air freight and specialized courier services meet specific niche needs.

Air freight

Air freight moves items quickly, usually within one or two days, but it can become very expensive for non-commercial shippers. Sending a single box by air can cost more than shipping an entire pallet by ground.

Peer-to-peer freight platforms

These platforms enable you to connect with independent drivers who are already heading your way. They offer very competitive rates and flexible schedules, but they lack formal structures and insurance coverage.

Courier companies

Courier companies that provide door-to-door service with transparent pricing are also an excellent option for local movers. Although not very common, they can be perfect for small moves and fragile items that need white-glove service.

What to Remember about Shipping Moving Boxes

The cost to ship boxes depends on several interrelated variables:

• Box size
• Box weight
• Moving distance
• Delivery speed 
• Shipping method

While there isn’t a single cheapest way to ship, we help you find six of the most reliable and affordable options based on current prices and availability.

Conclusion

Every method involves tradeoffs. Full-service moving companies provide a hands-off approach but tend to be more expensive. USPS is excellent for small parcels and flat-rate shipping. Freight services are perfect for bulk shipments. Major couriers offer reliable tracking and consistent service. Truck rentals give you control and flexibility.

Understand your needs, weigh the pros and cons of each option, and plan carefully to avoid overspending while keeping your belongings safe during transit. Get a quote, compare your options, and choose the most efficient and affordable solution for you.

FAQs

1. How to get help with shipping moving boxes?

Begin by contacting service providers. You can do this directly through their websites or by contacting their customer service lines. Then, use precise dimensions and weights to get an accurate quote. Be sure to include both the origin and destination zip codes.

For fragile items or complex shipments, we always recommend hiring a professional full-service moving company. They ensure your belongings are properly boxed and meet all carrier requirements. Some moving truck drivers or freight companies also offer loading assistance for a flat fee.

2. Can I use multiple shipping methods for one move?

Yes, many people use hybrid strategies to ship moving boxes. For example, if you want to pack books and ship them via USPS, heavy appliances via freight, and valuable electronics with a major full-service moving company.

This method is useful for customizing your costs and timelines for each item type and often helps you get the best deal to save money. Mix and match services to find the ideal solution for your moving needs.

3. How far in advance should I book my move?

We recommend scheduling your move at least two weeks ahead. This helps keep moving costs down by avoiding last-minute surcharges. For freight and truck-share options, it’s best to book even sooner, as routes fill up quickly.

Major courier services offer same-day delivery, but booking well in advance lets you access ground shipping rates instead of paying for express delivery.

4. What is the safest way to ship fragile items like my TV and computer?

A professional moving company or major courier services, such as FedEx and UPS, are often the best options for shipping fragile items. These services provide custom crating and insurance coverage for added peace of mind.

Here’s how to pack your fragile items: double-box the item, add foam inserts or bubble wrap, and seal the box. Place “Fragile” labels on all sides.

Avoid using freight unless it’s professionally palletized, and skip truck-sharing options unless you can personally ensure careful handling during loading and unloading.

5. What hidden fees should I look out for when shipping moving boxes?

Yes, there are a few hidden charges you should watch out for before choosing your moving service.

The most common hidden fees include fuel surcharges, residential delivery charges, fees for oversized packages, and delivery costs to remote areas.

Always review the carrier’s full rate sheet before choosing a service. Some moving companies also charge extra for stairs or long carries if the truck can’t park nearby. So, double-check all details before confirming.